Temporary Event Planning

The University of Michigan (U-M) hosts and sponsors many events for its faculty, students, and members in the surrounding communities.  Although the events are temporary, it does not change U-M’s goal of safety first on our campus.  In order to help ensure safety of all participants Environment, Health & Safety (EHS) will evaluate and assist with both Fire Safety and Food Safety matters at these events.

Fire Safety at Temporary Events

EHS, Fire Safety Services (FSS) must ensure that the following fire prevention, evacuation, and extinguishing system protocols are in place prior to approving a temporary event.

  • Fire Prevention
  • Electrical Safety
  • Food Service Areas
  • Membrane Structures
  • Portable Generators
  • Flammable and combustible liquids properly stored
  • Fire Evacuation
  • Means of Egress
  • Fire Alarm System
  • Fire Extinguishing Systems
  • Fire Extinguishers
  • Fire Department Access

The Special Events and Temporary Structures Fire Inspection Checklist explains briefly what is needed for the event to pass inspection.  For more information, contact FSS at (734) 647-1143 or at EHSFireSafety@umich.edu.

Food Safety at Temporary Events

Temporary events often include catered staff luncheons, student fundraisers, and outdoor special events held on the U-M campus.  Temporary events that involve preparation, cooking, or handling food by a caterer, student organization, or other U-M affiliated groups may require a temporary food service license.  When planning events that will need a temporary food service license, the hosting organization must obtain permission or schedule the event with the appropriate representative before contacting EHS to obtain the temporary food service license.  For more information, contact EHS at (734) 647-1142 or EHSFoodSafety@umich.edu.

Standard Operating Procedures, Guidelines, and Manuals

Supplemental Information

Prior to obtaining a temporary food service license, all outdoor events and sales of any kind on U-M grounds must have prior approval from the Associate Vice President for Facilities and Operations (AVPFO).  For more information, email fo-events@umich.edu or call (734) 615-9075.

Events planned in the following outdoor areas must be pre-scheduled, as noted below prior to requesting AVPFO permission:

Central Campus Diag & North Campus Gerstacker GroveCentral Campus Diag/North Campus Gerstacker Grove Policies & Procedures
Recreational Sports Facilities (Elbel Field, Palmer Field, etc.)Recreational Sports Office – Rentals and Reservations

Supplemental Information

Guideline for Use of University Grounds

Indoor events require permission from the building manager, director, dean, department head, or designated representative.

To receive a temporary food service license for an indoor or outdoor temporary event where potentially hazardous food will be served to the public, refer to the following steps:

  1. Seven days before the event, notify EHS at (734) 647-1142 or EHSFoodSafety@umich.edu with the following information:
  • Name of the event
  • Date of event
  • Time of event
  • All food and beverages to be served
  • Food supplier (i.e., Tio’s Mexican Restaurant, Sam’s Club, etc.)
  1. Complete the Temporary Food Service License Application.
  2. Email the Application to EHSFoodSafety@umich.edu.

An EHS representative will issue a temporary food service license, if all appropriate conditions are met, for the event before food sales are open to the public.

Contact EHS at (734) 647-1142 or EHSFoodSafety@umich.edu to schedule a training session on current food safety and sanitation procedures.

Food service personnel may also take the Washtenaw County Health Department Temporary Food Vendor Training.  The training is self-directed and takes about 30 minutes to complete.

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